Features & Modules

45+ modules. One platform.

Every workflow your business runs — sales, purchase, inventory, finance, HR, field force, and reporting — designed to work together from day one.

Procurement

Purchase & Goods Receipt

From planning to vendor returns, manage every step of your procurement cycle with full traceability and landed cost accuracy.

Purchase Orders

Create, approve, and track POs against vendors and budgets. Auto-suggest reorder quantities based on min/max levels.

Inward Gate Pass

Record goods receipt for inventory updates without billing. Capture batch, expiry, manufacturer, and free-text notes.

GR Inward Return

Return rejected or excess goods to the supplier. Auto-link to original GR and update stock in real time.

Purchase Bill

Three-way match against PO and GR. Auto-calculate discounts, taxes, and landed cost. Post to AP in one click.

Purchase Return to Vendor

Debit notes with reason codes. Auto-update vendor ledger and inventory. Handle both cash and credit returns.

Local & Foreign Vendor Isolation

Separate workflows for local vs. import vendors. Multi-currency, LC tracking, and customs-duty allocation.

Sales

Estimates, Orders, Delivery & Billing

The complete sales cycle — from quotation to cash collection — with separate documents for inventory-only movements and invoiced transactions.

Estimates / Quotations

Create branded quotes with multiple price lists, validity periods, and one-click conversion to sales orders.

Sales Orders

Book orders with tentative delivery, partial shipments, and customer-specific pricing.

SD — Delivery Challan

Issue delivery challans that update inventory only, with no billing impact. Ideal for transfers, samples, and consignment.

Sales Delivery Return

Reverse a delivery without reversing a bill. Stock goes back in with reason codes for proper reconciliation.

Sales Bill

Quick invoices with tax, discount, and FBR-compliant formats. Apply customer advances and partial payments.

Sale Return

Process customer returns with credit notes, stock restoration, and reason tracking.

Sales Tax Invoice

Full FBR-aligned tax invoices with NTN, STRN, and itemised tax breakdown. E-invoicing ready.

Invoiced Sale Return

Reverse an invoice with full accounting impact. Generates credit note, updates receivables, and restores inventory.

SP — Sales Payment Received

Record customer receipts against invoices. Auto-allocate to oldest or specific invoices. Support for partial payments.

Inventory

Multi-Warehouse, Batch & Expiry

Real-time stock across every location, with batch-level traceability built for the pharmaceutical trade.

Inventory Management

Real-time stock levels, item variants, units of measure, and barcoded labels. Multi-location with bin-level tracking.

Multi-Warehousing

Manage unlimited warehouses, sub-locations, and bins. Per-warehouse stock, transfers, and reorder rules.

Stock Movement Between Stores

Inter-warehouse transfers with in-transit tracking, partial receipts, and full audit trail.

Batch & Expiry Management

Full batch lifecycle: manufacturer, batch no., mfg & expiry dates, FEFO picking, and 90/60/30-day expiry alerts.

Reagent Rental Contracts

Track reagent placements, rental billing cycles, equipment IDs, and returns. Reconcile usage and rentals automatically.

Stock Adjustments & Reconciliation

Cycle counts, full physical stock-takes, write-offs with reason codes, and auto-generated adjustment vouchers.

Finance

Accounting & Expense Management

A real double-entry ledger with auto-posting from every transaction. No more reconciling the books against the books.

Double-Entry Accounting

Every transaction posts balanced journal entries. Full audit trail, sub-ledgers, and inter-account transfers.

Chart of Accounts

Hierarchical COA with sub-accounts, cost centres, and project tags. Per-account access controls.

Journal Voucher

Manual journal entries with attachments, approval workflow, and reversal handling.

Payment Made to Vendors (Payouts)

Pay vendors by cash, cheque, bank transfer, or online. Auto-allocate against bills, with ageing reports.

SP — Sales Payment Received

Receive payments, allocate to invoices, generate receipts, and update the customer ledger in real time.

Expense Management

Capture, categorise, and approve expenses. Per-employee limits, receipt attachments, and auto-posting.

Bank Reconciliation

Import statements, auto-match transactions, and reconcile in minutes — not hours.

Financial Reports

Trial balance, P&L, balance sheet, cash flow, and ratio analysis — all standard, all exportable.

Security Deposits & Tenders

Track earnest money, security deposits, and tender fees. Auto-refund on result, with full reconciliation.

Human Resources

HR, Payroll & Attendance

From onboarding to payslips — manage your people and their pay in the same system that runs your business.

Employee Management

Profiles, documents, contracts, and history. Org chart, departments, and designations built in.

Attendance & Leave

Daily attendance, shifts, and leave management. Manual entry or machine integration.

Attendance Machine Integration

Connect biometric and RFID machines. Auto-import logs, reconcile with schedules, and trigger payroll.

Payroll & Salaries

Configurable salary structures, allowances, deductions, and tax. Auto-generate payslips and bank files.

Employee Sales Commission

Auto-calculate sales commission on invoices, collections, or targets. Approve, post, and pay in one workflow.

Mobile App for Staff

Self-service portal: payslips, leave requests, attendance, expense claims, and team directory.

Field Force

Mobile Operations & Reporting

Equip your field staff with everything they need — orders, collections, and visit reports — on a phone they already carry.

Mobile App for Staff

Native Android & iOS apps with offline support. Push notifications for new orders, payments, and approvals.

Field Staff Reporting

Visit logs, GPS check-ins, photos, and customer feedback. Daily journey plans and beat adherence tracking.

Order Taking

Capture orders with product images, customer-specific pricing, live stock, and on-the-spot invoicing.

Collections on the Go

Record payments, generate e-receipts, and reconcile to bank — all without leaving the customer's premises.

Reports & Analytics

~200 Ready-Made Reports

Every angle of your business — at your fingertips. Filter, schedule, and export in seconds.

Sales & Receivables

Sales by item, customer, area, salesperson. Ageing, collection forecast, target vs. actual, return analysis.

Inventory & Batch

Stock ageing, near-expiry, batch reconciliation, dead stock, fast/slow movers, warehouse-wise valuation.

Purchase & Payables

Vendor ageing, landed cost, GR pending, purchase by item/category, foreign vs. local.

Financial Statements

Trial balance, P&L, balance sheet, cash flow, fund flow, ratio analysis.

HR Reports

Attendance, leave, payroll register, loan ledger, tax computation, EOBI.

Custom Report Builder

Drag, drop, and filter. Save as personal views, schedule email delivery, export to Excel/PDF/CSV.

Executive Dashboards

Real-time KPIs, sales heatmaps, top customers, top products, and trend lines — at a glance.

Security & Integrations

Built to be Secure by Default

From the database to the dashboard, every layer is hardened. Your data, your control.

Access Rights & Policies

Role-based access with field-level permissions. Per-user restrictions on documents, reports, and ledgers.

Multi-Factor Authentication

TOTP, email OTP, and SMS OTP supported. Enforce MFA per role or per user.

Email & WhatsApp Integration

Send invoices, statements, and alerts natively. No third-party plugins or monthly subscriptions.

Audit Trail

Every change, by every user, with timestamp and reason. Required for regulated industries.

Encrypted Backups

Daily encrypted backups, retained per your policy, stored in geographically separate data centres.

API & Webhooks

REST API for every entity. Webhooks for events. Integrate with e-commerce, BI tools, and your own apps.

See SuffahERP in action.

Book a 30-minute demo and we'll walk you through the modules that matter most to your business.